Posted on Leave a comment

Latest Update about F-28 & F-32 | No Manual Posting for Advance Customer

Latest Update about F-28 & F-32 | No Manual Posting for Advance Customer

 

 

 

 

 

 

 

 

 

 

 

F-32 automation is being done, which is also expected in a week’s time. In just one week, this process will be fully automated, eliminating the need for manual intervention. This means faster and more efficient clearing of customer balances, saving you valuable time and effort

 

SOP for BNPL Customer Balance Clearance in Post Office

 

 

 

Posted on Leave a comment

SOP for BNPL Customer Balance Clearance in Post Office

SOP for BNPL Customer Balance Clearance in Post Office

Download SOP PDF

This post outlines the Standard Operating Procedure (SOP) for clearing customer balances using BNPL in SAP. The F-02/F-04 transaction combination is recommended for this process.

Transaction Process

The SOP involves two F-02/F-04 transactions:

Transaction 1: F-02

  • Debit: RTB Clearing GL
  • Credit: 4878200015 – RSAO– BNPL Customer Payment

This transaction debits the RTB Clearing General Ledger (GL) account and credits the BNPL Customer Payment account. The RTB Clearing GL account is likely a temporary account used to hold funds before they are transferred to the final destination.

Transaction 2: F-04

  • Debit: 4878200015 – RSAO– BNPL Customer Payment
  • Credit: BNPL Customer Account

This transaction debits the BNPL Customer Payment account and credits the BNPL Customer Account. This effectively clears the outstanding balance of the customer

SOP for BNPL Customer Balance Clearance in Post Office
SOP for BNPL Customer Balance Clearance in Post Office

Posted on Leave a comment

SOP for Two-Factor Authentication in IPPB Finacle

SOP for Two-Factor Authentication in IPPB Finacle

This post dives into the implementation of Two-Factor Authentication (2FA) within IPPB’s Core Banking System (CBS) powered by Finacle. We’ll explore the one-time registration process, authentication using a one-time password (OTP), and subsequent management of user mobile numbers.

  • Click below to download SOP

[ez-toc]

1.0 Introduction

Two-factor authentication, also known as multi-factor authentication (MFA), is a critical security measure employed in banking applications. It adds an extra layer of protection by requiring not just a username and password, but also a second verification factor. This significantly reduces the risk of unauthorized access to the system.

By implementing 2FA in CBS-Finacle, IPPB reinforces its information security posture. This enhanced security applies not only to bank users but also to end-users and officials with authorized access to specific CBS menus.

2.0 Important Terms and Abbreviations

  • Two-Factor Authentication (2FA): A security protocol requiring two distinct forms of identification for a user attempting to access an application or system.
  • OTP (One-Time Password): A temporary, unique password generated for user identification during login and typically used as an additional layer on top of a primary password.
  • ROTP (Register One-Time Password): A dedicated CBS menu within Finacle that allows users to register their mobile number for receiving OTPs for login authentication.
  • COTP (Challenge One-Time Password): A CBS menu used to trigger an OTP generation every time a user logs into Finacle.
  • MOTP (Maintain One-Time Password): A CBS menu specifically for Circle CBS UAR SPOCs (User Access Review Single Point of Contact) and the CBS Admin team. This menu facilitates changing the registered mobile number for a CBS user.
  • UAR (User Access Review): A periodic review process conducted for CBS access. Each Circle and department designates two officials as CBS UAR SPOCs. These SPOCs collaborate with the CBS Admin team to gather user access data and conduct the review. Additionally, they are assigned roles with appropriate work classes enabling them to perform specific actions like password resets.

3.0 Implementation Details

The following sections will detail the user registration, login authentication, and subsequent management of mobile numbers for 2FA in IPPB’s CBS-Finacle system:

  • 3.1 User Registration: (Details on the one-time registration process using the ROTP menu to link a mobile number for receiving OTPs)
  • 3.2 Login Authentication: (Explanation of the login process using username, password, and the OTP received on the registered mobile number)
  • 3.3 Management of Registered Mobile Number: (Information on how to update the registered mobile number using the MOTP menu, potentially requiring assistance from a CBS UAR SPOC)
SOP for Two-Factor Authentication in IPPB Finacle
SOP for Two-Factor Authentication in IPPB Finacle

IPPB WEBSITE

Posted on Leave a comment

SOP and guidelines for Mutual Transfers in the Department of Posts

SOP and guidelines for Mutual Transfers in the Department of Posts

This post explains how employees in the Department of Posts (DoP) can apply for mutual transfers through the Rule 38 online portal.

[ez-toc]

What is a Mutual Transfer?

A mutual transfer allows two DoP employees to switch positions with each other’s consent. This can be beneficial for various reasons, such as relocation due to personal circumstances or career goals.

Download Mutual Tranfer guidelines

CLICK HERE TO DOWNLOAD MUTUAL TRANSFER GUIDELINES

Download SOP

Click Here to Download Mutual transfer SOP

Eligibility for Mutual Transfer

  • You must have completed service criteria as per departmental rules
  • For inter-circle transfers (between different regions), both you and your counterpart must have the same “Mode of Recruitment” and “Selected against Community” (reservation category).

Process for Applying for a Mutual Transfer

1. Registration and Login

Both you and your counterpart need to register and log in to the Rule 38 online portal: https://apps.cept.gov.in/rule38requests/

2. Application Submission

  • Follow the “Application Submission SOP” available on the portal to fill out the application form.
  • Select “Mutual” as the applying ground.
  • Enter your counterpart’s employee ID in the designated field.
  • The system will display your counterpart’s basic details for verification.
  • Submit the application. You’ll receive a request number.

3. Counterpart’s Response

  • Your counterpart will receive a notification about your mutual transfer request.
  • They can log in to the portal and access the request form displaying your details.
  • They can either accept or reject your request.

4. After Response

  • If your counterpart accepts, a confirmation message will appear. You can then proceed to submit the final application.
  • If the transfer is inter-circle, ensure both your “Mode of Recruitment” and “Selected against Community” match. Otherwise, the system won’t allow submission.
  • If your counterpart rejects, you can still apply for a transfer through the regular channels.

5. Status Check

Both parties can track the application status on the portal. It will display “Mutual” as the applying ground and your counterpart’s employee ID.

How to find your Mutual in DOP

You may register & find your mutual transfer details on Postalblogs website. Click here to register mutual transfer details

Additional Notes

  • This post summarizes the provided SOP. Refer to the official “Application Submission SOP” for detailed instructions.
  • The DoP doesn’t guarantee successful mutual transfers. Approval depends on various factors, including administrative needs and vacancy availability.

By following these steps and meeting the eligibility criteria, you can increase your chances of a successful mutual transfer within the Department of Posts.

SOP and guidelines for Mutual Transfers in the Department of Posts
SOP and guidelines for Mutual Transfers in the Department of Posts

SOP for Mutual Transfers in the Department of Posts
SOP for Mutual Transfers in the Department of Posts

Posted on Leave a comment

SOP for Department of Posts Departmental Exams

SOP for Department of Posts Departmental Exams

DOP (Department of Posts) issued SOP (Standard Operating Procedure) for LDCE Departmental Exams – Read Below

F. No. A-34012/02/2022-DE
Government of India
Ministry of Communications
Department of Posts
(DE Section)

Dak Bhawan, Sansad Marg,
New Delhi – 110001
Dated : 11.08.2022

To

All Heads of Circles

Subject : Standard Operating Procedure (SOP) for the Conduct of Limited Departmental Competitive Examinations (LDCEs/ Competitive Examinations).

Madam/ Sir,

I am directed to refer to this office letter of even No. dated 17.06.2022 on the above subject. The Comments/inputs received from the Circles in respect of the Draft SOP have been examined and incorporated wherever considered necessary.

2. A copy of the approved SOP is forwarded herewith for further necessary action and implementation forthwith.

3. This issues with the approval of the Director General Postal Services.

Encl: As above.

Yours faithfully,

(N. R. Giri)
Assistant Director General (DE)

Copy to:

1. Director RAKNPA, Ghaziabad – 201002
2. GM, CEPT Mysuru
3. All PTCs
4. SPN/SPG Section Dak Bhawan

Download PDF (25 Pages)

Posted on Leave a comment

SOP( Standard Operating Procedure) for Printing and Supply of AAR Books

SOP( Standard Operating Procedure) for Printing and Supply of AAR Books , ASLAAS-5 Cards and POSB Cheque Books by DOP (Department of Posts) as per Addendum of SB Order 6/2022

Government of India
Ministry of Communication
Department of Posts, PAF Wing
(CSI SECTION)

STANDARD ACCOUNTING PROCEDURE (SOP) FOR PRINTING AND SUPPLY OF AAR BOOKS ASLAAS-5 Cards AND POSB CHEQUES BY DEPARTMENT OF POSTS

1. INTRODUCTION

At present, Bank related forms / stationeries like Authorized Agents Receipt (AAR) Books —ASLAAS-5 and POSB CTS Cheque books for POSB holders are printed and supplied by National Savings Institute (NSI), New Delhi.-In accordance with SB Order No 06/2022 dated 01st April 2022, the task of printing and supply of the above said items has been transferred from NSI to Department of Posts (DOP). Accordingly, the above said three items will be printed and supplied by DOP from the financial year 2022 —2023.

Printing of AAR. Books and ASLAAS-5 cards will be carried out by the PSDs identified in the circle and printing of POSB Cheque books will continue to be done by India Security Press, Nashik. The payment towards printing and supply of AAR Books and ASLAAS-5_ cards will be paid to the local. printers and suppliers by. the PSDs concerned. Even though the Superintendent, PSD, Nashik is the nodal officer to co- ordinate with ISP, Nashik and other PSDs across the Country for all the matters related to ISP, payment to ISP Nashik for the printing of POSB Cheque books will be made by the circle PSDs concerned. Department is authorized to spend-amount with in the upper limit ~ of Rs 80 Cr in a year, beyond which specific Permission from Ministry of Finance is required.

2. HEAD OF ACCOUNTS AND GL ACCOUNTS

(i) Head Of Accounts

The total expenditure on printing and supply of AAR Books, ASLAAS-5 cards and POSB cheque books will be borne by the Ministry of Finance (Department of Economic Affairs) and will be debited to: “Cost of Printing” under the MH 8008-03-104-00-00-00(cost of printing).

To Identify the expenditure incurred for the pitting of AAR Books, ASLAAS-5 cards and POSB cheque books separately, three different new GLs are to be created.

(ii) GL Accounts »   

S.No.  Head Of Account DescriptionGL CodesRemarks
1.800803104000000Cost of printing AAR Books480080520
HOA-Existing
GL-NEW
2.800803104000000Cost of Printing ASLAAS-5 Cards4800800521
HOA-Existing
GL-NEW
3.800803104000000Cost of Printing POSB Cheque4800800522
HOA-Existing
GL-NEW
4.867000107010000Drawing from Bank Clearing GL of Circle486******
HOA-Existing
GL New

 3. ACCOUNTING EVENTS:

 (i) Payment of cost of printing towards AAR Books,

(ii) Payment of cost of printing towards: ASLAAS-5 cards

(iii) Payment of cost of printing towards POSB cheque books

 ACCOUNTING  PROCEDURE

4. Payment of cost of printing towards AAR Books

5. Cards

6. PAYMENT OF COST OF PRINTING TOWARDS POSB CHEQUE BOOKS – While making the payments, deduction in respect of GST TDS and IT TDS may be done as per the existing rules.

7. Role of Payment Offices:

(i). Ensure that booking is done separately for each type of item printed, in the respective GLs

(ii) Booking to be done within the limit allotted for the circle.

(iii) File IT/GST TDS Returns

(iv) Maintain-proper-reports and registers.

(V) Roles as defined in the SB Order No: 06/2022

8. Role of Circle PAQs:

(i) Ensure that booking is done separately for each type of item printed.

(ii) Monitor that expenditure limit allotted for the circle is not crossed and in case of any discrepancy, bring it to the notice of the CPMG.

9. Role of FS div:

(i) Allotment and monitoring of Circle wise expenditure as per the expected average demand

(ii) Ensure that the budget limit set by the Budget Division of Department of Economic Affairs is not exceeded, through a monthly / periodical expenditure statement from each Circle to FS Division

(iii) Periodically , liase with the budget Division of Department of Economic Affairs informed on the utilization and for additional demand if any.

 This issues With the approval of Sr. DDG(PAF)

Download ASLAAS Card Printing SOP in PDF

Posted on Leave a comment

SOP for Appointment on Compassionate Ground in DoP

SOP for Appointment on Compassionate Ground in DoP

Standard Operating Procedure (SOP) to be followed for giving appointment on Compassionate grounds in DoP (Department of Posts)

No. 17-1/2022-SPG-II
Government of India
Ministry of Communications
Department of Posts

Dak Bhawan, Parliament Street
New Delhi-110001
Dated the 23rd March, 2022

To

1. All Chief Postmasters General / Postmasters General
2. Chief General Manager, BD Directorate / Parcel Directorate / PLI Directorate
3. Director, RAKNPA / CGM, CEPT / Directors of all PTCs
4. Addl. Director General, Army Postal Service, New Delhi
5. All General Managers (Finance) / Directors Postal Accounts / DDAP

Subject: Standard Operating Procedure (SOP) to be followed for giving appointment on Compassionate grounds – regarding.

Madam / Sir,

It has been observed that Circles are following different procedure and modalities in processing cases of appointment on compassionate grounds. Lack of uniformity in processing such claims by different Circles has led to delay and complaints. In order to bring uniformity and improved transparency in processing applications for appointment on compassionate grounds, a need has been felt to prepare a Standard Operating Procedure (SOP) to handle applications received for appointment on compassionate grounds from the date of demise of Government official till appointment letter is issued. Accordingly, SOP as per Annexure broadly based on instructions issued by Department of Personnel & Training vide OM No.43019/9/2019-Estt.(D) dated 23.08.2021 is sent herewith for following the same for handling of applications received for compassionate appointment.

2. Circles will circulate the Standard Operating Procedure (SOP) to all of offices under their administrative control for dealing with requests/applications seeking appointment on compassionate grounds and ensure that SOP is followed in letter and spirit.

(Vinayak Mishra)
Assistant Director General (SPG)

Encl: As above.

Copy to:

  • 1) PS to Minister of Communications
  • 2) PS to Minister of State for Communications
  • 3) Sr. PPS to Secretary (Posts) / Sr. PPS to Director General Postal Services
  • 4) PPS/PS to Addl. DG (Coord.)/ Member (Banking)/ Member (Tech)/ Member (P)/
  • Member (O) / Member (PLI) / Member (Planning & HRD)
  • 5) Additional Secretary & Financial Advisor
  • 6) Sr. DDG (Vigilance) & CVO/Sr. DDG (PAF)
  • 7) Director General (P&T Audit)
  • 8) Secretary, Postal services Board/ All Dy. Directors General
  • 9) Chief Engineer (Civil), Postal Directorate
  • 10) All Sections of Postal Directorate
  • 11) All recognized Federations/Unions/Associations
  • 12) GM, CEPT for uploading the order on the India Post website
  • 13) Guard file
  • 14) Spare copy

Download PDF (26 Pages)

Posted on Leave a comment

SOP for handling of claim cases arising out of loss and fraud cases and introduction of Simplified standardized claim form

Standard Operating Procedure (SOP) for handling of claim cases arising out of loss and fraud cases and introduction of Simplified standardized claim form

Click the below link to view PDF ( 12 Pages)

http://utilities.cept.gov.in/dop/pdfbind.ashx?id=5602

Posted on Leave a comment

SOP for settlement of PLI/RPLI death claim cases

Standard Operating Procedure (SOP) for settlement of PLI/RPLI death claim cases

PLI death claim sop

Click Here to view the Standard Operating Procedure
Click Here to view Annexure – I 
 Click Here to view Annexure – II
 Click Here to view Annexure – III
 Click Here to view Annexure – IV
 Click Here to view Annexure – V
 Click Here to view Annexure – VI 
 Click Here to view Annexure – VII