Subject: Transfers and Postings in Higher Administrative Grade (HAG) of Indian Postal Service Group A – regarding.
Orders of the Competent Authority are hereby conveyed for posting of the following officer in Higher Administrative Grade (HAG) of Indian Postal Service, Group ‘A’;
Sl. No.
Name of the officer (Sh./Shri)
Present posting
Posting on return from deputation
Remarks
1.
Vineet Mathur
(IPoS:1994)
Joint Secretary, D/o Consumer Affairs
(On deputation)
CPMG, Madhya
Pradesh Circle
On repatriation from deputation
Relevant charge reports may be sent in due course.
Deputation of Ms Amrit Raj (IPoS: 1994), DDG as Development Commissioner (Handicrafts), O/o Development Commissioner (Handicrafts) under Ministry of Textiles
Letter Number
No. 14-2/2023-SPG
Letter Dated
27.04.2023
Issued by
Personnel Division (Department of Posts)
Subject
Deputation of Ms Amrit Raj (IPoS: 1994), DDG as Development Commissioner (Handicrafts)
In pursuance of Department of Personnel & Training letter no. 33/05/2023-EO(SM-I) dated 07/04/2023, the services of Ms Amrit Raj (IPoS:1994), Deputy Director General are placed at the disposal of Ministry of Textiles, for her appointment as Development Commissioner (Handicrafts) O/o Development Commissioner (Handicrafts), vice Shri Shantmanu, IAS (UT:1991) with pay level 14 of Pay Matrix Under central staffing scheme.
2. The tenure of deputation of the officer will be from the date of assumption of charge of the post, for a tenure of five years or until further orders, whichever is earlier. The Officer’s pay and allowances during the period of deputation will be governed by the existing instructions on the subject.
3. Relevant charge reports along with addresses and telephone numbers may be sent to all concerned in due course.
Department of Posts issued order to obtain aadhar numbers of operative office employees and registered in biometric attendance system of NIC – Order dated 28.04.2023
Kindly refer to DoPT instructions dated 21-11-2014 (copy enclosed) making it mandatory to use Aadhar linked biometric attendance in all Central Government and its subordinate offices throughout the country. It has been seen that operative offices of the Department are yet to shift to Aadhar linked biometric attendance, in toto.
2. All Circles are therefore directed to immediately start Aadhar linked biometric attendance in all Departmental Post offices, Mail offices, PSDs, MMS units etc. ln case, fingerprint scanners are required to be procured, the same may be procured from GeM on priority. The cost of such finger print scanners is not much and the entire expenditure can be booked under Non scheme OE/OC of Post offices.
3. The Aadhar numbers of all employees in operative offices may kindly be immediately obtained and registered on the Biometric Attendance System of NlC, in a time bound manner, latest by 30th May 2023. Sh Sudidhi Das, Director (IT) NIC Dak Bhawan (sudidhi@nic.in, 9810357708) shall provide technical support to Circles in this exercise.
4. This issues with the approval of Secretary (Post).
Whereas allegations of funding Political Party were leveled against National Federation of Postal Employees (NFPE) and its trade union wing from the Union Account as well as funding of Farmer’s agitation (Kisan Movement) from the Accounts of All India Postal Employees Union Group “C”.
2. And whereas it was instructed vide this office letter of even no. dated 18.07.2022 to submit explanation on the allegations of aforesaid funding to political Party and Farmer’s agitation (Kisan Movement). Funding the farmers movement through Confederation of Central Govt. Employees was categorically admitted vide letter dated 24.08.2022 of NFPE.
3. And Whereas vide this office letter of even number dated 10.10.2022 it was directed to explain as to whether various amounts were paid to CPI(M), CITU and Farmers Solidarity Funds through online transfer and cheque payments from AIPEU Group “C” account. The response submitted vide letter dated 14.10.2022 was not found satisfactory and it was again instructed vide this office letter dated 13.12.2022 to submit detailed explanations and necessary clarifications.
4. And Whereas instead of explaining your position supported by due evidence, earlier submissions were merely reiterated. It was observed that NFPE and Association donated some amount to Confederation of Central Government Employee and workers to provide help to farmers’ movement as well as Rs. 4,935/- to CPI(M) and Rs. 50,000/- to CITU. The act of political donations was in contravention of Rule 5(b), Rule 5(h) and Rule 6(c) of CCS(RSA) Rules, 1993.
5. And Whereas in order to give a final opportunity to explain the position and in order to meet natural justice, you were addressed vide communication of even number dated 16.03.2023 to show cause as to why the recognition of your Association (AIPEU Gr. ‘C’) as well as Federation (NFPE) concerned should not be withdrawn as per provisions contained in Rule 8 of the CCS (RSA) Rules, 1993. The due date for submission of explanation was extended up to 31.03.2023 vide this office letter of even number dated 23.03.2023, on the request of Federation.
6. And Whereas Secretary General, NFPE & General Secretary, AIPEU, Gr ‘C” has submitted an explanation vide their letter No. PF/NFPE/Misc dated 29.03.2023 inter-alia contending the following: –
It has been contended that he was elected as the, General Secretary of AIPEU Gr “C” during third week of April, 2022 and as the Secretary General of NFPE during the first week of November, 2022. The alleged transactions had not taken place after taking over the above offices by him. He was not at all acquainted with the daily functioning of the AIPEU Gr-C (CHQ) and the Federation when the alleged transactions might have taken place. Upon consulting the audited accounts of both these organizations which were passed in last All India Conference and Federal Council, he had found no reflections of the alleged transactions in the accounts, except funding the Confederation which was not an organizational decision or collective act of the organization.
In so far as donation made to the Confederation of Central Govt Employees & Workers to provide help to farmers’ movement, it has been submitted that Federation is an affiliate of the Confederation and contributes to the fund as quota of the Confederation each year. It was a usual contribution that has been made to the Confederation and accordingly noted in the account of NFPE. Later on, the Confederation has intimated that the fund was utilized for the aid of the farmers. Thus, the utilization of the collected fund was a decision of the Confederation and was not under the control of our Federation.
As far as donation of Rs. 4935/- (Rupees four thousand nine hundred thirty-five only) to CPI(M) is concerned, it has been stated that these transactions were made without the knowledge of federation online on 05.01.2021, being the cost of some books purchased. During that time, COVID protocol was in force and that is why the price of the books was paid online. The receipt of the purchased books is available with the purchaser. This transaction was not an organizational decision or an act of the organization. Had there been a decision on this score, there would surely be a note on record and all the then office bearers would have known. It was a personal purchase made by the office assistant engaged at union office and the union bank account was utilized temporarily for making a digital payment. The said amount was adjusted while paying salary to the concerned office assistant.
It has been pleaded that the Federation has a glory of contributing on many occasions for the cause of humanity i.e., flood, earthquakes, storms that had put our nation and citizens under grief and need. Clause 4(e) of the constitution of NFPE (Aims and Objects) obligates to work for the interest of the Nation. It is not known as to how the aid to the farmers are objectionable to the length of withdrawing recognition of the largest Federation in the department. As such, there is no violation of CCS (RSA) Rules 1993.
It has been pleaded that the earlier replies were lacking various factual details due to unavailability of earlier General Secretary of AIPEU Group-C and Secretary General of NFPE. It has been requested to treat the earlier replies as withdrawn ab initio.
7. The contentions were examined with the available records and were not found tenable on the following grounds:
The plea of the present incumbent that he had no knowledge of the transactions taken place during the incumbency of successor holds no grounds and are his mere afterthought, as he could easily have referred the records of Federation before Ne to the Department. In the Income and expenditure account of the All India Postal Employees Union Group-C Association for the year ending 315! March, 2021, it had clearly been mentioned that an amount of Rs. 30,000/- was contributed to confederation for farmer’s movement. Moreover, NFPE vide their letter No. PF/NFPE/Misc dated 24.08.2022(para c) has already admitted funding to the Farmer’s Movement through Confederation- “NFPE and its constituents donated some amount to Confederation of Central Govt. Employees and workers to provide help to farmers movements which was totally non- political movement and this is tradition among various trade unions to extend solidarity to each other when any trade union or working-class union is conducting any agitation or movement.
Their audit statement also proves that they were fully aware of the utilization of the money given by them to the Confederation and it was clearly an organizational decision of AIPEU Group ‘C’.
The submission of the Association that the transaction of Rs. 4935/- was a personal transaction which was erroneously paid from the Association’s account holds no legs to stand and are mere after thoughts. The association has not provided any evidence in this regard since how a personal transaction can be made from the account of Association. Further, in case any transaction is made from the account of Association/Federation it will be considered as collective decision of Federation/ Association in respect of application of fund. Further, as per copy of bank transaction it was evident that Bank transaction of Rs. 50,000/- from the account of the Association to the account of CITU.
2. In this regard, it is intimated that BOs were never allowed to close any type of account including Savings Account, even before introduction of CBS / RICT as the closure of accounts involves calculation of interest. At present, there is no provision in rules as well as in RICT for closure of any type of account directly by the BPM. If the maturity payment is to be credited in PO or Bank Savings Account, BO depositors need not go to Account Office. They can submit the closure application form at BO itself. Further, RICT devices are likely to be replaced with alternative device and at the time of replacement, the suggestion for providing RD account closure facility in Branch Post Offices may be reviewed.
3. This is issued with the approval of competent authority.
Here below list of Postmaster duties and responsibilities in Post Office as prescribed in Postal Manuals.
Postmaster duties and responsibilities as prescribed in various chapters of Postal Manuals. However, some of the important duties are as follows:
Responsible for the maintenance of records and submission of due returns.
Responsible to check the stamp advances and Franking Machine reading.
Responsible for proper maintenance of all hardware and will maintain History sheet in respect of system/peripherals up to date.
Personally responsible to handle server and ensure that no unauthorized person accesses server.
Responsible to ensure that no unauthorized floppy/CDs are used in the system. He/she will facilitate Day Begin and Day End and also allocate work among PAs. He/she will take periodic backup in respect of all modules. He/she will maintain a log book for recording of operation of server.
Responsible to report any break down/problems in the systems to Divisional Head.
Responsible to ensure that systems are not misused by any official.
Responsible to judiciously use the consumables and maintain stock register for all consumables and ensure that adequate consumables are held in stock.
Responsible for not to divulge the supervisor’s pass word to any body and ensure that supervisory functions are done by him/her.
Personally responsible regarding maintenance of all statistical registers of various branches, safe custody of cash and stamps, correspondence, various stocks and general supervision.
Responsible to attend to references and enquiries, keep in custody of the complaints and suggestion book. Proper maintenance of various circulars. Pasting of correction slips to various P & T Manuals and keep up to date.
Personally responsible for submission of various monthly, quarterly and annual statements.
Responsible to attend to bulk sale of stamps, treasury work with connected accounts matter and submitting daily accounts to Head post Office.
Personally responsible to supervise closing of bags containing insured articles and keep them in his/her custody until their dispatch.
Responsible to check stamp advances of the counter Postal Assistant daily.
Responsible to attend to SB and cash certificate claim cases.
Responsible to attend to acceptance of PLI premium/payment and connected transactions and maintenance of their schedules and records.
Here below the List of Senior Postmaster duties and powers as per Postal Manual, SB Manuals and India Post Website
Senior Postmaster duties and responsibilities are laid down in different Postal Manuals, Savings Bank Manuals and other Regulations dealing with financial transactions etc. However, some of the important duties are as follows:
Will perform the personal duties prescribed in the various Postal Manuals, Fundamental Rules (FRs) & Financial Hand Book (FHB) except those delegated to the Dy. Postmaster and assistant Postmaster.
Will exercise general supervision over all the branches and carryout the annual inspection of all departments in accordance with the standard questionnaire.
Will supervise the opening of Dak- ordinary and registered.
Will be responsible for maintaining discipline and control, grant of leave to staff, sanctioning advances like festival, leave salaries, reimbursement of medical bills, and Temporary & Final withdrawals from GPF and authorizing OTA to staff.
Will maintain CRs in respect of PAs and Group officers.
Will perform duties of drawing and disbursing officers as prescribed in FHB Vol – I.
Will sanction claim cases relating to SB, RD, MIS, etc accounts and savings certificates, process and forward cases of arrears of pay and allowances and pensions.
Will be in charge of staff, investigation branches, undertake investigation / Enquiries into fraud/loss cases concerning HO and sign references (other than routine ones) addressed to SSPOs, PMG and AO.
Will ensure prompt action is taken on VRs / IRs (Rule 157-Vol. V) and maintain the postmasters order book for recording changes, tests applied etc. (Rule 50 Vol. VI).
Will issue PO Identity cards to general public and maintain all connected records therewith.
Will write postmasters balance sheet (Rule 43 FHB Vol II).
Will review the objection registers maintained by SBCO and exercise general supervision over the branch.
Any other duty or responsibility assigned to him from time to time.
