No. 56-7/2020-21/PA (Accounts)
Department of Posts Postal Accounts
Wing: Accounts Branch
Dak Bhawan: Sansad Marg
New Delhi — 110001
Sub: – Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees.
Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees” has been formulated on the basis of SOP received from Department of Expenditure, Ministry of Finance.
Through this SOP the Department of Expenditure has proposed to issue Pre-paid UTSAV card with Fixed denomination of Rs.10000 each through State bank of India and has defined the procedure for disbursal of these cards that will be followed by all DD0s/ HOOs concerned.
Proposed Accounting Procedure
a) Creation of Purchase request for the pre-loaded card from SBI. 855301101010000 (4855300100) (Rs.10000) Dr. 3201xxxxxxxxx50 (other charges) (36+GST) Dr. Govt. Vendor A/c (Rs.10000+Rs.36+ GST) Cr.
b) Payment to SBI Govt. Vendor A/c (Rs.10000+ Rs.36+GST) Dr. 8670xxxxxxxxxxx(Rs.10000+Rs. 36+ GST) Cr.
c) On receiving cards inventory A/c (Rs.10000) Dr. GR/IR Clearing (Rs.10000) Cr.
d) Invoice verification and inventory management GR/IR Clearing (Rs.10000) Dr. Inventory Other (COGS) A/c (Rs.10000) Cr.
The details of the card shall be updated with the inventory of the DDO.
e) Disbursement of festival Advance 3201xxxxxxxxx01 Salaries (Festival Advance GL) (Rs.10000) Salary Payable A/c (GL 4200039999) (Rs.10000)
Salary payable A/c (GL 4200039999) (Rs.10000) 855301101010000 (GL 4855300100) (Rs.10000)
f) Recovery of Festival Advance 3201xxxxxxxxx01 (Salaries) 3201xxxxxxxxx01 (Salaries) (festival advance GL)
g) Inventory Management on Sales of the card Inventory other (COGS) A/c (Rs.10000) Inventory A/c (Rs.10000)
This issue with the approval of Competent Authority.
1) Copy of SOP F.No. 12(2)/2020-E.IIA (Pt.) 2) Copy of SOP provided by CEPT.
All Head of Circles All Head of PAOs GM F&A Team, CEPT Mysore DDG Establishment, Dak Bhawan, New Delhi-01
Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
R N Pattanayak ADG (Accounts)