Procedure for Grant of Advance-Special Festival Package to Govt. Employees

No. 56-7/2020-21/PA (Accounts)

Department of Posts Postal Accounts

Wing: Accounts Branch

Dak Bhawan: Sansad Marg

New Delhi — 110001

 Dated: /11/20

Sub: – Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees.

Provisional Accounting Procedure for “Grant of Advance-Special Festival Package to Govt. Employees” has been formulated on the basis of SOP received from Department of Expenditure, Ministry of Finance.

Through this SOP the Department of Expenditure has proposed to issue Pre-paid UTSAV card with Fixed denomination of Rs.10000 each through State bank of India and has defined the procedure for disbursal of these cards that will be followed by all DD0s/ HOOs concerned.

Proposed Accounting Procedure

a) Creation of Purchase request for the pre-loaded card from SBI. 855301101010000 (4855300100) (Rs.10000) Dr. 3201xxxxxxxxx50 (other charges) (36+GST) Dr. Govt. Vendor A/c (Rs.10000+Rs.36+ GST) Cr.

b) Payment to SBI Govt. Vendor A/c (Rs.10000+ Rs.36+GST) Dr. 8670xxxxxxxxxxx(Rs.10000+Rs. 36+ GST) Cr.

c) On receiving cards inventory A/c (Rs.10000) Dr. GR/IR Clearing (Rs.10000) Cr.

d) Invoice verification and inventory management GR/IR Clearing (Rs.10000) Dr. Inventory Other (COGS) A/c (Rs.10000) Cr.

The details of the card shall be updated with the inventory of the DDO.