DPC for promotion to the cadre of Postal Service Group B for the year 2020

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No. 906/2020-SPG-II
Government of India

Ministry of Communications
Department of Posts
(Personnel Division)

*****

Dak Bhavan, Sansad Marg
New Delhi — 110 001
Dated: 28.05.2020

To

All CPMsG, Postal Circles

APS Directorate

Subject: –      Convening DPC for promotion to the cadre of Postal Service Group B for the year 2020 – reg.

Madam/ Sir,

Please refer to Dte. letter of even No. dated 21.01.2020 on the above noted subject vide which all the Circles were asked to take urgent action as detailed in letter ibid so that relevant documents are made available to this Directorate at a short notice whenever called for. It is expected that all documents have been collected, scrutinized and kept ready in Circle Office.

2.       It is, therefore, requested to send the photocopies of ACR/APAR duly attested by APMG/AD dealing with staff matters in Circle Office in respect of Inspector of Posts line officials (including ASPs) of OC/UR category up to the batch year 1999 and of SC/ST categories up to the batch year 2003 (refer to gradation/ seniority list for the year 2001, 2002 and 2003 (Draft) issued by SPN-II Section of this Directorate).

3.      Following inputs/documents may be provided in the prescribed proforma as indicated below:

a)    Part A of the proforma at Annexure-I & Annexure-II: The Gradation Summary of all the ACRs/ APARs in respect of all the officials as per proforma enclosed at Annexure-I separately. This may be done in MS-Excel also, as was being done in previous years, in respect of all the officials, according to their seniority as per format Annexure — II.

b)   Part B of Annexure-I: In respect of SC/ST candidates, an undertaking should  be given that the caste to which the candidate belongs still figures in the list of SC/ST’s and that the Caste Certificate of the candidate has been checked and got verified from the issuing authority as per Part B of Annexure-I.

c)  No Report certificate: If there is no report for any period, ‘No Report Certificate’ with justified and acceptable reasons be prepared and placed in the dossiers appropriately.

d)  Vigilance Status: Latest vigilance status in respect of the officials along with  statement indicating particulars of current punishment and penalties against officials, if any, prepared in consolidated manner (seniority-wise) at Circle level for all the officials.

e)  Annexure-III: In compliance to DOP&T’s OM No. 21011/1/2010 dated 13th  April, 2010, a certificate (Annexure-III) to the effect that below benchmark grading has been communicated, with a copy of the relevant ACR, to the official and the concerned official was given 15 days time to make representation and on receipt of the representation, if any, the Competent Authority took a decision on it by issuing a speaking order. This Annexure is required for those candidates whose ACRIACRs for the period 2008-09 and previous ACR/AcRs is/are required to be taken into consideration for promotion to PS Group ’13’ cadre. For other candidates, this Annexure is not applicable/required.

f)   Annexure-IV: Further, in pursuance of DOP&T OM No. 21011/1/2005-Estt (A) Pt-II dated 14.05.2009 regarding maintenance and preparation of APAR, a certificate may also be prepared in the enclosed proforma at Anne xure IV.

g)  Annexure-V: A statement of Penalties for the last ten years in the enclosed proforma (Annexure — V) in respect of all the officials and also place a copy of the Penalty Order, if any, in the ACR/APAR folder of the concerned official.

h)  Annexure- VI: A separate list of officials, against whom any disciplinary proceeding is pending (in order of their seniority) as per proforma in Annexure-VI may be sent.

4.      I am further directed to request that all the required documents and information in prescribed formats i.e. Annexure-I to VI (enclosed) may be compiled and sent to Postal Directorate through Special bag. Contact Number of a Single Point of Contact (SPoC) preferably, APMG or AD concerned be also provided who will ensure that no discrepancy is noticed at the time of scrutiny of documents.

 

5.      All the documents will be properly packed and sealed. The package will be addressed to Shri G. Rajeev, Director (Staff), Dak Bhawan, New Delhi, Phone No-011-23096103. The package will be communicated through DG Bag. Particulars of DG bag may be sent on the email address dopspg2@gmail.com and on Whatsapp No 98685666276. The concerned SPoC will keep track of the bag by contacting all concerned till it is delivered to Director (Staff).

6.       It is requested to please accord priority to it and ensure submission of all the relevant record latest by 15.06.2020.

Encls.: Annexure-I to VI

 

 

Yours faithfully,

(Vinayak Mishra)

Assistant Director General (SPG)

Tel. No. 011-2309 6183

Copy to:

  1. All PMsG
  2. Directors, PTC

 

 

PART A

For promotion to PS Group “B” cadre for the Vacancy year 2020

Serial No in the IP Seniority List……………………….. Circle…………………………Name of the Official………………………………………………..

Date of Birth ………………………………………..                  Category…….. [SC/ST/UR]…………………………

Date of entry in service as IPO……………

Vigilance. Position………. Clear or as the case may be……………………………………………………

S1.No. Period of ACRs Year Overall Grading
1. 01.04.11 — 31.03.12 2011-12
2. 01.04.12 — 31.05.12 2012-13
01.06.12 — 31.01.13
01.02.13— 31.03.13
3. 01.04.13— 31.03.14 201314
4. 01.04.14 — 30.11.14 2014-15
01.12.14 — 31.03.15
5. 01.04.15 — 31.03.16 2015-16
6. 01.04.16 — 31.03.17 201617
7. 01.04.17 — 31.03.18 2017-18

 

APMG/AD

(Dealing with Staff matters)

PART B
CERTIFICATE

It is certified that the caste of Sh. ____  is figuring in the SC/ST List notified by ……………………………  (Authority who has notified) as on date………………………………………… (date of submission of this certificate) and that his Caste Certificate has been checked and verified from the issuing authority.

APMG/AD

(Dealing with Staff matters)

 

Annexure — II

Gradation Summary of all ACR/APAR in respect of all officials of the Circle.
Gradings for promotion to PS Group “B” cadre for the vacancy year 2020

S. No. Name of the officer DOB Cat. 2011 12 2012 13 2013- 14 2014 15 2015- 16 2016- 17 2017-18

 

APMG/AD

(Dealing with Staff matters)

 

Annexure —III

Communication of Below Benchmark Grading (If applicable)

Note:  This Annexure is required only for those candidates, whose ACR/ACRs for the period  2008-09 and previous ACR/ACRs is/are required to be taken into consideration for promotion to PS Group ‘B’ cadre. For other candidates, this Annexure is not applicable/required.

In pursuance to DOP&T’s OM No. 21011/1/2010 dated 13th April 2010, it is certified that ACRs for (the period ………………..or from period………………… to……………… ) have been checked in respect of the following officers, who are to be considered for promotion to PS Group B cadre.

Sl. No Name of the Officers Sl No. Period of the ACR
1.
2.
3.

The following officers have got grading below benchmark (i.e. Good) in the ACRs for the period mentioned against their name. They were requested to make representation, if they wish to, in this regard.

Sl. No Name of the Officers Sl No. Period of the APAR
1.
2.
3.

In response to above, the following officers have made representation, which have been decided by the Competent Authority.

Sl. No. Name of the officers Period of APAR Decided vide Order No. Decision
Column I II III IV
1.
2.
3.

 

It is certified that neither adverse remark is pending to be communicated nor is any representation received against adverse remark pending for disposal. [If there is some such case, detail may please be provided.] Copy of all the Orders mentioned in column III above have been placed with their ACRs/APARs.

APMG/AD

(Dealing with Staff matters)

Annexure — IV

Maintenance and Preparation of APAR

In compliance with DOP&T OM No. 21011/1/2005-Estt (A) PtII dated 14.05.2009, it is certified that APARs of the year 2011-12 and onwards in respect of the following officers have been communicated to them with a request to make representations, if any, within 15 days.

Sl. No Name of the Officers Sl No. Period of the APAR
1.
2.
3.

 

In response to above, the following officers have made representation, which have been decided by the Competent Authority.

Sl. No. Name of the officers Period of APAR Decided vide Order No. Decision
Column I II III IV
1.
2.
3.

 

Copy of all the Orders mentioned in column III above have been placed with their ACRs/APARs.

APMG/AD

(Dealing with Staff matters)

 

Annexure — V

Details of Major/ Minor penalties during the last ten years i.e. from 2008-09 to 2018-19.

 

S. No. Name of the
officer
Yes/No Punishment
current
upto
Nature of
penalty
Memo no.*
and date
           

 

*A Copy of Penalty Order has been placed in the ACRs/ APARs folder of the officer.

APMGIAD

(Dealing with Staff matters)

 

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